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2018 AGM

NOTICE OF ANNUAL GENERAL MEETING

8.30pm Tuesday 20th March 2018

Harrogate Squash and Fitness Centre, Hookstone Wood Road, Harrogate

As stated in the Club constitution, an Annual General Meeting shall be held on the above date at the Club’s regular meeting place.

The main objectives of the meeting will be to hear the Chairman’s Report, Juniors Report, Treasurer’s Report, agree a subscription rate for membership year 2018 – 2019 and to elect (or re-elect) club committee members.

The Chairman has proposed a significant change to the Committee Structure for the forthcoming year, therefore prior to election of officers the first order of business will be to vote and agree on this constitution-relevant change.  The proposed structure for the Executive Committee will be as follows:

Chairman/Chairwoman
Secretary
Treasurer
Publicity/Press
Membership Secretary
IT & Communications Manager
Competition Coordinator
Training Coordinator
Juniors Representative

Any paid-up member for the membership year ending 31 March 2018 may stand for election to any of the positions above.

Each candidate for office shall be proposed and seconded by two members entitled to vote (i.e. fully paid up members for the year ending 31 March 2018). Each member of the Club shall have one vote for each vacancy and no member may give more than one vote for each candidate.  In the event of two candidates standing for the same post, a secret ballot shall be held among members present with the Chairperson (if necessary) having the deciding vote.

The election of the offices shall be held under the direction of the current Chairperson.

Any matters which members wish to include on the agenda of the AGM must be given in writing to the Chairperson (Tony Essex) or Secretary (Emma Robinson) by 8.00pm on Friday 16th March 2018 at the latest. Any correspondence received after this time shall be treated at the discretion of the Chairperson.

Should you require any further information regarding the AGM, please contact Tony Essex (Chairman) on anthony.essex@btconnect.com  or Emma Robinson (Secretary) on secretary@harrogate-harriers.co.uk

AGENDA

  • Apologies for Absence
  • Minutes of the 2017 AGM
  • Matters Arising
  • Chairman’s Report
  • Junior’s Report
  • Treasurer’s Report
  • Vote on Committee Restructure
  • Election of Chairperson
  • Election of Committee/Officers
  • Subscriptions 2018/19
  • Any Other Business